Nu-Recruit Privacy Policy

 

INTRODUCTION

Your Privacy is important to us are we are committed to protecting and safeguarding your data privacy rights.

This Privacy Policy applies to the personal data of our Website Users, Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates or whom they indicate is an emergency contact. It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you.

This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job / have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance in relation to one of our Candidates, or you are visiting our website.

Nu-Recruit may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.

If you’re are dissatisfied with any aspect of our Privacy Policy. You may have legal rights and, where relevant, we have described these as well.

If you intend to use any of the links mentioned in this Policy to leave our site, please note that we do not have any control over other websites and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, which are not covered by this policy. You should exercise caution and look at the privacy statement applicable to the website in question.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (“Nu-Recruit” or “us”) General Data Protection Regulation (GDPR) – an EU statutory instrument which aims to harmonise EU data protection laws. It has an effective date of 25 May 2018 and any references to it should be construed accordingly to include any national legislation implementing it.

If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.

What kind of personal data do we collect?

CANDIDATE DATA: In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, age, contact details, education details, employment history, emergency contacts, immigration status, financial information (where we need to carry out financial background checks), and NI number (and of course you may choose to share other relevant information with us). Where appropriate and in accordance with local laws and requirements, we may also collect information related to your health, diversity information or details of any criminal convictions.

Nu-Recruit works within the Temporary & Permanent jobs market. When it comes to the above information, in order to process your application for a Temp booking, we will ask for your consent for the above prior to taking up the booking.

As you will be seeking work in the UK as a temporary or permanent worker or employee we are required by law to ascertain your legal status/right to work in the UK

If you would like a more detailed description of the personal data that we collect in this way, please email info@nu-recruit.co.uk

To the extent that you access our website we will also collect certain data from you. Please see cookie/website data below.

CLIENT DATA: If you are a Nu-Recruit customer, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as: (i) finding Candidates who are the right fit for you or your organisation or (ii) providing with a service as part of your PSL

If you would like a more detailed description of the personal data that we collect in this way, please email info@nu-recruit.co.uk

SUPPLIER DATA: We need a small amount of information from our Suppliers to ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).

If you would like a more detailed description of the personal data that we collect about you, please email info@nu-recruit.co.uk.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES AND EMERGENCY CONTACTS: In order to provide Candidates with suitable employment opportunities safely and securely and to provide for every eventuality for them, we need some basic background information. We only ask for very basic contact details, so that we can get in touch with you either for a reference or because you’ve been listed as an emergency contact for one of our Candidates.

If you would like a more detailed description of the personal data that we collect about you, please email info@nu-recruit.co.uk

WEBSITE USERS: We collect a limited amount of data from our Website Users which we use to help us improve your experience when using our website and to help us mange the services we provide. This includes information such as how you/users use our website, the frequency with which you/users access it & the times our website is most popular. We use Google Analytics to collect this information.

If you would like to find out more information about what data we collect about you when you visit our website, please email info@nu-recruit.co.uk..

A number of elements of the personal data we collect from you are required to enable us to fulfil our contractual duties to you or to others. Some data, for example candidates’ NI number and tax details, are required by laws. Other data may simply be needed to ensure that our relationship runs smoothly.

You can decline to provide us with data if you choose to do so. Depending on the type of personal data in question and the grounds on which we may be processing it, if you decline to provide data we might not be able to fulfil our contractual requirements, and in some cases we might not be able to continue with our relationship.

How do we collect your personal data?

CANDIDATE DATA: There are two main ways in which we collect your personal data:

  • Directly from you; and
  • From third parties (Job websites, Social Media, headhunting)

If you want to know more about how we collect your personal data, please email info@nu-recruit.co.uk

If you access our website or read or click on an email from us, we may also collect certain data automatically.

CLIENT DATA: There are two main ways in which we collect your personal data:

  • Directly from you; and
  • From third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media).

If you would like to know more about how we collect your personal data, please email info@nu-recruit.co.uk

If you access our website or read or click on an email from us, we may also collect certain data automatically

SUPPLIER DATA: We collect your personal data during the course of our work with you. If you access our website or read or click on an email from us, we may also collect certain data automatically.

For more information please email info@nu-recruit.co.uk

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS:

We collect your contact details only if a Candidate or a member of our Staff names you as their emergency contact or if a Candidate names you as a referee.

WEBSITE USERS: we collect your data automatically via cookies when you access our website, in line with cookie setting in your browser. We also collect data from you when you contact us via the website, for example by using the online CV submission form.

How do we use your personal data?

CANDIDATE DATA: The main purpose of our use of your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skillset and your ambitions, the more bespoke we can make our service. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like diversity monitoring. We will seek your consent to undertake these activities if appropriate.

CLIENT DATA: The main purpose for using information about Clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly.

SUPPLIER DATA: The main purpose for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES AND EMERGENCY CONTACTS: We use referees’ personal data to help our Candidates to find employment which is suited to them. If we are able to verify their details and qualifications, we can make sure that they are well matched with prospective employers. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them. We use the personal details of a Candidates emergency contacts in the case of an accident or emergency affecting that member of staff.

Website Uses: We use your data to help us to improve your experience of using our website (for example what time of day you/users) use the site.

Whom do we share your personal data with?

CANDIDATE DATA: Primarily we share your information and data with prospective employers to increase your chances of securing the job you want. Nu-Recruit will seek specific consent to use your data in any other way. Nu-Recruit does not sell data or use marketing emails or ‘round robins’. We will only contact you for appropriate recruitment purposes.

CLIENT DATA: We will share your data only to ensure that we provide you with a suitable pool of Candidates

SUPPLIER DATA: Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.

If you would like to see a list of whom we may share your personal data with, please email info@nu-recruit.co.uk

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES AND EMERGENCY CONTACTS:

Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.

Website Users: Unless you specify otherwise we may share your information with providers of web analytics services & social media services.

How do we safeguard your personal data?

We care about protecting your information, which is why we have put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data.

How long do we keep your personal data for?

If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of ONE year, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it for longer (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).

How can you access, amend or take back the personal data that you have given to us?

Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay (as long as we can ascertain that you’re the person you claim to be, so we will need some proof of ID), and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.

Data Subject Access Requests (DSAR): You have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. At this point we may comply with your request or, additionally do one of the following:

– we will ask you to verify your identity, or ask for more information about your request; and

– where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

If you make a Subject Access Request, please consider the information we already have about you as compared to the information we will need to request to ascertain that you are the person about whom we hold information. We will require you to verify your identity, which may mean you will have to provide more information than we already hold about you. Refer to the “What kind of Data we collect?” section for further information

Right to erasure: In certain situations (for example, if we have processed your data unlawfully), you have the right to request us to erase your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. This will minimise the risk of you being contacted in the future. If you would prefer us not to do this, please let us know.

Right of data portability: If you wish, you have the right to transfer your data from us to another data controller. We will help with this, either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with a supervisory authority: You also have the right to lodge a complaint with the ICO, details of which can be found below.

If you would like to know more about your rights in respect of the personal data we hold about you, please email info@nu-recruit.co.uk.

COOKIES POLICY

What are cookies and how do we use them?

A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes.

If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

If you want to find out more about cookies, including how we use them and what choices are available, email us on info@thomasleerecruitment.co.uk

How to reject cookies

If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings

Most web browsers will accept cookies but if you would rather we didn’t collect data in this way you can choose to accept all or some, or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.

For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer

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LEGAL BASIS FOR PROCESSING YOUR DATA

Article 6(1)(f) of the GDPR says that we can process your data where it “is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data.”

CANDIDATE DATA:

We cannot conduct our business without collecting personal data, in order to assess your skills against our bank of vacancies, and to provide details to prospective employers. If you are looking for employment you will always have to provide personal data to the prospective employer or to an agency. We provide data to prospective employers to allow them to consider you as a candidate. If it seems that you will be offered a job, the prospective employer may also want to double check any information you’ve given us or to confirm your references, qualifications and criminal record.

We also need to use your data for our internal administrative activities, like payroll and invoicing where relevant, and we may have obligations to share your data in connection with crime detection, tax collection or actual or anticipated litigation.

CLIENT DATA:

To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements.. These uses of your data are necessary for our legitimate interests as an organisation.

SUPPLIER DATA:

We use and store the personal data of individuals within your organisation in order to facilitate the receipt of services from you as one of our Suppliers. We also hold your financial details, so that we can pay you for your services. These uses of your data are necessary for our legitimate interests as an organisation.

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PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES AND EMERGENCY CONTACTS:

If you have been named by a Candidate as a referee, we use your personal data in order to contact you for a reference. This is a part of our quality assurance procedure and is necessary for our legitimate interests as an organisation offering recruitment services and as an employer.

If a Candidate has given us your details as an emergency contact, we will use these details to contact you in the case of an accident or emergency. This is necessary for our legitimate business interests.

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CONSENT

In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities. Depending on exactly what we are doing with your information, this consent will be opt-in consent or soft opt-in consent.

Article 4(11) of the GDPR states that (opt-in) consent is “any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.” In plain language, this means that:

– you have to give us your consent freely, without us putting you under any type of pressure;

– you have to know what you are consenting to – so we’ll make sure we give you enough information;

– you should have control over which processing activities you consent to and which you don’t and;

– you need to take positive and affirmative action in giving us your consent – we’re likely to provide a tick box for you to check so that this requirement is met in a clear and unambiguous fashion.

We will keep records of the consents that you have given in this way.

As we have mentioned, you have the right to withdraw your consent to these activities. You can do so at any time, by emailing us on info@nu-recruit.co.uk OR Unsubscribing from emails – you will receive no further communication then

ANNEX 1 – HOW TO CONTACT US

Nu-Recruit only operates services from & in the UK

Nu-Recruit is the entity responsible for processing the personal data of Website Users: Nu-Recruit Limited

The Nu-Recruit entity responsible for processing the personal data of Candidates, Clients, Suppliers and the emergency contacts and referees of Candidates and Nu-Recruit’ Staff will depend on which of the below companies is the counterparty associated with the relevant arrangement:

Nu-Recruit Limited

How you can get in touch with us:

Nu-Recruit Limited Suite 40, Friars Nook, White Friars, Chester. CH1 1AD

Alternatively you can send an email to info@nu-recruit.co.uk

To access, amend or take back the personal data that you have given to us;

if you suspect any misuse or loss of or unauthorised access to your personal information; to withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data); with any comments or suggestions concerning this Privacy Policy

ANNEX 2 – HOW TO CONTACT YOUR LOCAL SUPERVISORY AUTHORITY

Country in which you use Nu-Recruit’ services or supply Nu-Recruit with services: UK

Details of your local supervisory authority: The Information Commissioner’s Office. You can contact them in the following ways:

Phone: 0303 123 1113

Email: casework@ico.org.uk

Live chat.

Information Commissioner’s Office, Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

GLOSSARY

Candidates – includes applicants for all roles advertised or promoted by Nu-Recruit, including permanent, part-time and temporary positions and freelance roles with Nu-Recruit’ Clients; as well as people who have supplied a speculative CV to Nu-Recruit not in relation to a specific job

Clients – while it speaks for itself, this category covers our customers, clients, and others to whom Nu-Recruit provides services in the course of its business.

General Data Protection Regulation (GDPR) – a European Union statutory instrument which aims to harmonise European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.

Other people whom Nu-Recruit may contact – these may include Candidates’ & emergency contacts and referees. We will only contact them in appropriate circumstances.

Staff – includes employees engaged directly in the business of Nu-Recruit as well as certain other workers engaged in the business of providing services to Nu-Recruit (even though they are not classed as employees). To be clear, ‘Staff’ does not include individuals hired by Nu-Recruit for the purpose of being placed with Clients. These individuals are treated in the same way as Nu-Recruit’ Candidates and are covered by this Privacy Policy. Likewise, independent contractors and consultants performing services for Nu-Recruit fall within the definition of a ‘Supplier’ for the purposes of this Privacy Policy.

Suppliers – refers to partnerships and companies (including sole traders), and atypical workers such as independent contractors and freelance workers, who provide services to Nu-Recruit. In certain circumstances Nu-Recruit will sub-contract the services it provides to Clients to third party suppliers who perform services on Nu-Recruit’ behalf. In this context, suppliers that are individual contractors, freelance workers, or employees of suppliers will be treated as Candidates for data protection purposes. Please note that in this context, Nu-Recruit requires Suppliers to communicate the relevant parts of this Privacy Policy (namely the sections directed at Candidates) to their employees.

Website Users – any individual who accesses any of the Nu-Recruit websites